Podcast operations · for managers, producers and agencies
Run every show in your portfolio from one place — with the speed of Buzzsprout, the multi-show economics of Transistor, the analytics depth of Captivate, the AI of Descript and Castmagic — plus the production workflow no platform has ever built.
Built for the manager running 5 to 50 shows — not the hobbyist running one.
The problem
A professional running five client shows is juggling four to seven tools. Files get downloaded and re-uploaded. Statuses get copied between platforms. Deadlines live in one place, assets in another, client reports get assembled by hand. You are the glue — and every episode of every show pays the tax.
The premise
What we kept
The strengths the market already proves customers love.
Buzzsprout — Speed-to-publish is sacred — upload, title, publish in seconds.
Transistor — Multi-show economics: one subscription, unlimited shows, unlimited team.
Captivate — All features on every plan. IAB-certified analytics from day one.
Castos — Private podcasting, premium feeds, no per-download anxiety.
Riverside — Studio-quality remote capture with local per-track recording.
Descript — Text-based AI editing and a mature post-production toolkit.
Castmagic / Opus Clip — One episode becomes show notes, social posts, clips, blog, newsletter.
What we built
The orchestration layer nobody had shipped — until now.
True multi-show workflow
A portfolio dashboard across every show, every client, every deadline. No platform on the market is built for the manager — they are all built for the host.
Per-podcast invitations and roles
Bring an editor onto Client A's show without giving them visibility of Client B. Owner, Admin, Producer, Editor, Viewer — scoped to one podcast at a time.
Privacy enforced at the database
Cloud Firestore Security Rules deny-by-default, with automated tests proving cross-tenant isolation. Not a UI promise — a database guarantee.
Bring Your Own Key AI
Plug in your own Claude or OpenAI key. No markup, no metering, no surprise bills. You pay your provider directly. PodOps stays cheap because AI is yours.
Built for agencies, not creators
Branded client portals, white-labeled reports, per-client billing context. The first platform designed for the person who manages podcasts as a service.
Pricing managers can bill against
Priced on seats and shows under management — not downloads. Forecast your cost per client cleanly. No penalty for a show that's growing.
Capabilities
Multi-show command center
Every show, every status, every bottleneck on one screen. Cadence alerts surface the show drifting toward podfade before it's too late.
Production pipeline & tasks
Configurable per-podcast pipelines. Tasks with owners, due dates, dependencies, and a cross-portfolio capacity view.
Guest CRM & intake portal
Branded, no-login portal where guests submit bio, headshot, talking points and consent. Recording and AI consent captured separately.
AI marketing studio · BYOK
Show notes, titles, chapters, social posts, newsletter, blog — generated with your own Claude or OpenAI key. Every output stays human-editable.
Hosting, distribution & RSS
Standards-compliant RSS that every directory accepts. Public, unlisted and private feeds with per-listener access control.
Client portals & reporting
White-labeled portals where clients see progress, review cuts, approve episodes. Per-client billing context and automated reports.
The BYOK difference
Every AI feature in PodOps runs against your own Claude or OpenAI API key. Your key is encrypted at rest, decrypted only inside our serverless function for the duration of a single request, never shown to you again, never shared with another user, never logged. You pay your provider directly — at cost — and our subscription stays predictably low.
No bill anxiety. No metered AI credits. No black-box markup.
How it works
PodOps replaces the four-to-seven-tool stack with one workspace built for the way professional podcast operations actually run.