Podcast operations · for managers, producers and agencies
Run every show in your portfolio from one place — with the speed of Buzzsprout, the multi-show economics of Transistor, the analytics depth of Captivate, the AI of Descript and Castmagic — plus the production workflow no platform has ever built.
Built for the manager running 5 to 50 shows — not the hobbyist running one.
The problem
A professional running five client shows is juggling four to seven tools. Files get downloaded and re-uploaded. Statuses get copied between platforms. Deadlines live in one place, assets in another, client reports get assembled by hand. You are the glue — and every episode of every show pays the tax.
The premise
What we kept
The strengths the market already proves customers love.
Buzzsprout — Speed-to-publish is sacred — upload, title, publish in seconds.
Transistor — Multi-show economics: one subscription, unlimited shows, unlimited team.
Captivate — All features on every plan. IAB-certified analytics from day one.
Castos — Private podcasting, premium feeds, no per-download anxiety.
Riverside — Studio-quality remote capture with local per-track recording.
Descript — Text-based AI editing and a mature post-production toolkit.
Castmagic / Opus Clip — One episode becomes show notes, social posts, clips, blog, newsletter.
What we built
The orchestration layer nobody had shipped — until now.
True multi-show workflow
A portfolio dashboard across every show, every client, every deadline. No platform on the market is built for the manager — they are all built for the host.
Per-podcast invitations and roles
Bring an editor onto Client A's show without giving them visibility of Client B. Owner, Admin, Producer, Editor, Viewer — scoped to one podcast at a time.
Privacy enforced at the database
Cloud Firestore Security Rules deny-by-default, with automated tests proving cross-tenant isolation. Not a UI promise — a database guarantee.
Bring Your Own Key AI
Plug in your own Claude or OpenAI key. No markup, no metering, no surprise bills. You pay your provider directly. PodOps stays cheap because AI is yours.
Built for agencies, not creators
Branded client portals, white-labeled reports, per-client billing context. The first platform designed for the person who manages podcasts as a service.
Pricing managers can bill against
Priced on seats and shows under management — not downloads. Forecast your cost per client cleanly. No penalty for a show that's growing.
Capabilities
Multi-show command center
Every show, every status, every bottleneck on one screen. Cadence alerts surface the show drifting toward podfade before it's too late.
Production pipeline & tasks
Configurable per-podcast pipelines. Tasks with owners, due dates, dependencies, and a cross-portfolio capacity view.
Guest CRM & intake portal
Branded, no-login portal where guests submit bio, headshot, talking points and consent. Recording and AI consent captured separately.
AI marketing studio · BYOK
Show notes, titles, chapters, social posts, newsletter, blog — generated with your own Claude or OpenAI key. Every output stays human-editable.
Hosting, distribution & RSS
Standards-compliant RSS that every directory accepts. Public, unlisted and private feeds with per-listener access control.
Client portals & reporting
White-labeled portals where clients see progress, review cuts, approve episodes. Per-client billing context and automated reports.
The lifecycle
Most podcast tools cover one slice — capture, or hosting, or AI clips. PodOps orchestrates the whole lifecycle end-to-end, the same way you run it for every client, every season, every episode.
Stage 01
Workspaces · Invitations · BYOK · Brand kit
Stand up a private workspace for the show, invite the client and their team with the right role, and wire up the BYOK key the manager will use for AI assists.
Stage 02
Pipeline · Guests · Calendar · Tasks
Lay out the season as a real production pipeline — episodes, recording slots, guests, deadlines — visible to the manager and the client at the same time, without anyone copying status into a shared doc.
Stage 03
Episode assets · Storage · Guest brief
Coordinate the recording around the tools the host already loves — Riverside, Descript, Zoom, a local setup — and land every raw asset in the right episode folder, automatically scoped to that show only.
Stage 04
Comments · AI assist · Asset versions
Hand off to the editor inside the episode, not over email. Threaded comments tie feedback to timestamps, AI assists draft the show notes and clip candidates, and every revision keeps its history.
Stage 05
RSS feed · Derivatives · Publish gate
Every show gets its own RSS feed served by PodOps — public, private or unlisted per show. Point Apple, Spotify, Amazon Music and YouTube at the feed once and every new episode flows through automatically, alongside the derivative content scheduled in the same workspace.
Stage 06
Reports · Agency dashboard · Renewals
Close the loop with a client-ready report the manager doesn't have to assemble by hand — pulled from the same workspace, scoped to that podcast, ready to send the day the episode lands.
By design
10
Modules in the platform
From workspace to reports — every stage covered
5
Roles per podcast
Owner · Admin · Producer · Editor · Viewer
0
AI markup
BYOK — your provider bills you directly
1
Workspace, unlimited shows
Multi-show economics from day one
The BYOK difference
Every AI feature in PodOps runs against your own Claude or OpenAI API key. Your key is encrypted at rest, decrypted only inside our serverless function for the duration of a single request, never shown to you again, never shared with another user, never logged. You pay your provider directly — at cost — and our subscription stays predictably low.
No bill anxiety. No metered AI credits. No black-box markup.
How it works
Pricing
Preview pricing — final tiers being finalized. AI usage is BYOK, billed by your provider, never by us.
Solo
For the independent manager running their own slate of shows.
Studio
For the multi-client manager running shows for several brands.
Agency
For production houses running 20+ shows for 8+ clients.
FAQ
Yes. Every show gets its own RSS feed — public, private or unlisted — served from PodOps. Point Apple Podcasts, Spotify, Amazon Music and YouTube at the feed once and every new episode flows through automatically. We don't ask you to also pay a separate hosting platform.
You paste your own Claude or OpenAI key once. We encrypt it with AES-256-GCM, never log the plaintext, and only decrypt it inside a serverless function when you trigger an AI assist. Your provider bills you directly. PodOps never marks up, meters, or resells AI usage.
No. Per-podcast privacy is enforced at the Cloud Firestore Security Rules layer — deny-by-default. A user can only access a show they own or were explicitly invited to. Only the Owner of a show can invite or remove members. Isolation is the product, not a setting you can forget to enable.
Five: Owner, Admin, Producer, Editor and Viewer — invited per podcast, not globally. The same person can be Admin on your in-house show and Viewer on a client's. Roles are how the production team and the client co-exist without stepping on each other.
Yes. The shape of a show in PodOps is generic enough that most managers map their existing season tracker onto it in one sitting. For agencies on the Agency tier, we run the import with you so the cut-over week doesn't cost you an episode.
Because none of them is built for the manager. They're built for the host running one show. The integration tax — the hours every week you spend gluing the tools together — is what PodOps replaces. The hosting, the recording and the AI you already love stay where they are.
PodOps replaces the four-to-seven-tool stack with one workspace built for the way professional podcast operations actually run.